University and Campus Policies

University System Policies

Phone: 303-860-5711      
Website: https://www.cu.edu/ope

The University of Colorado System Office of Policy and Efficiency - oversees the president’s university-wide administrative policymaking process; facilitates the development, review, approval and maintenance of university-wide administrative policy statements (APSs); and acts as the official repository and point-of-contact regarding APSs. OPE also supports the formal review of regent laws and policies.

Policies include:

• Adopting Standards for Intercampus Transfer of Credits (APS 8005)

• Digital Accessibility (APS 6011)

• Intercampus Enrollment and Tuition (APS 8002)

• Protected Class Nondiscrimination (APS 5065)

• Sexual Misconduct, Intimate Partner Violence, and Stalking (APS 5014)

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Campus Policies

Phone: 303-315-2102  
Email: policy@ucdenver.edu       
Website: http://www.ucdenver.edu/policies

The Campus Policy Office resides in the Provost Office. This office oversees all development, coordination, management, rescissions and archives for all CU Denver and CU Anschutz campus policies.

Policies include those listed below:

Alcoholic Beverages at Official Functions

The purpose of this policy is to set forth the policy and process regarding serving or selling alcohol on University Property or at University Events. 

Refer to Campus Policy 3050 for full policy.

Campus Policy 3050 (PDF)

CU System University Risk Management Page

Alcohol and Drug Policies

The University of Colorado Denver is committed to preventing the use of illegal substances and encourage responsible behavior regarding alcohol and legal addictive substances through policy, education, and treatment. You can learn more regarding our institutional policies and prevention program in the Annual Security and Fire Safety Report.

Animals on Campus

The University allows individuals to bring animals on Campus property or include them as part of University-sponsored events, programs, or activities in accordance with federal and state laws and in other situations subject to the rules outlined in this Policy. At the same time, the University recognizes the health and safety risks potentially created by unrestrained animals on Campus and at University-sponsored events, programs, or activities. This Policy sets forth roles and responsibilities of employees, students, visitors, and applicants for admission or employment with the University who have the need to bring animals on Campus or include them as part of University-sponsored events, programs, or activities. 

Refer to Campus Policy 3051 for full policy.

Campus Policy 3051 (PDF)

Anti-Violence Policy

The University of Colorado strives to maintain an environment free of intimidating, threatening, or violent behavior, including but not limited to, verbal and/or physical aggression, attack, threats, harassment, intimidation, or other disruptive behavior in any form or by any media, which causes or could cause a reasonable person to fear physical harm by an individual(s) or group(s) against any person(s) and/or property. This policy is not intended to regulate the content of an individual’s speech but is instead meant to address the manner in which individuals behave. This policy applies to academic, administrative, research, and service departments, programs, activities and/or services wherever CU Denver Campus and CU Anschutz Campus business is conducted, including extended studies and international locations.

Refer to Campus Policy 4005 for full policy.

Campus Policy 4005 (PDF)

Bathroom and Locker Room Policy

The University of Colorado Anschutz Campus (“university”) has adopted this policy for all students, employees, and visitors to ensure equal access to restrooms and/or locker rooms regardless of their sex, gender identity, or gender expression.

Refer to Campus Policy 3062A for full policy.

Campus Policy 3062A (PDF)

Campus Closures/Delays

This policy establishes physical campus closure and related staffing expectations during inclement weather and other emergencies, and is applicable to all faculty, classified staff, university staff and student employees at the University of Colorado Anschutz (“CU Anschutz”). Circumstances which may require that CU Anschutz facilities/campus be closed include but are not limited to: inclement weather such as snow, ice, tornadoes and other weather-related conditions, flood, fire, chemical spills, air pollution advisories and other similar natural disasters; and, acts of violent crime, terrorism and other major threats to personal health or safety.

Refer to Campus Policy 3010A for full policy.

Campus Policy 3010A (PDF)

Campus Weapons Control

Board of Regents Policy 14.I recognizes that the unauthorized possession of, knives firearms, explosives, and dangerous or illegal weapons on or within any University of Colorado campus, leased building, or areas where such possession interferes with the learning and working environment of the University of Colorado is inconsistent with the academic mission of the university. Further, Board of Regents Law 14.B.3 allows the chancellors of each campus to enact rules lawfully regulating the possession of firearms, explosives, and other weapons for their respective campus.

Refer to Campus Policy 3086 for full policy.

Campus Policy 3086 (PDF)

Email Account

Email is an official means for communication within CU Anschutz. Therefore, CU Anschutz has the right to send communications to students/staff/faculty via email and the right to expect that those communications will be received and read in a timely fashion. Students, faculty, and staff are expected to check their official email address on a frequent and consistent basis in order to stay current with university communications. Students, faculty, and staff have the responsibility to recognize that certain communications may be time critical. University e-mail is provided to support University activities and excessive personal use should be avoided.

The University of Colorado Denver | University of Colorado Anschutz (“the university”) considers information technology a strategic asset that is relied upon by faculty, staff, and students to accomplish the university mission. As such, the use of electronic mail (email) and the protection of information contained within the university email system is critical to the success of the university. This policy applies to all users of the university email systems, including students, faculty, and staff. Email is one of the most powerful and commonly used communication tools within the university, but there are many risks associated with communicating via email. Email communications should not be considered to be confidential exchanges of information, as they can be viewed by anyone unless properly protected. Email messages can also be intercepted, stored, read, modified, and/or forwarded to other recipients. In addition to these security concerns, casual comments in email may be misinterpreted and lead to contractual or other legal issues for staff and faculty. 

Refer to Campus Policy 5011 for full policy.

Campus Policy 5011 (PDF)

FERPA

The Family Education Rights and Privacy Act of 1974 (FERPA) deals specifically with the education records of students, affording them certain rights with respect to those records. For purposes of definition, education records are those records which are:

1. Directly related to a student and
2. Maintained by an institution or a party acting for the institution.

FERPA gives students who reach the age of 18 or who enroll in a post secondary institution the right to inspect and review their own education records. Furthermore, the right to request amendment of records and to have some control over the disclosure of personally identifiable information from these records, shift from the parent to the students at this time.

FERPA applies to the education records of persons who are or have been in attendance in post secondary institutions, including students in cooperative and correspondence study programs, video conference, satellite, internet or other electronic forms. FERPA does not apply to records of applicants for admission who are denied acceptance or, if accepted, do not attend an institution. CU Anschutz considers "enrollment" to begin on the first day of classes of the semester in which a student initially enrolls. FERPA rights end at death, but records may be released at the university's discretion.

Notice of Student Rights

Students at the University of Colorado Anschutz (CU Anschutz) have certain rights concerning their education records under the Family Educational Rights and Privacy Act (FERPA). These rights include:

1. The right to inspect and review the student's education records within 45 days of the day that the university receives a request for access. Students should submit to the registrar, dean, head of the academic department or other appropriate official, written requests that identify the record(s) they wish to inspect. The university official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the university official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.
2. The right to request the amendment of the student's education records that the student believes are inaccurate or misleading. Students may ask the university to amend a record that they believe is inaccurate or misleading. They should write the university official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading. If the university decides not to amend the record as requested by the student, the university will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
3. The right to consent to disclosure of personally identifiable information contained in the student's education records, except to the extent that FERPA authorizes disclosure without consent. One exception which permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by the university in an administrative, supervisory, academic or research or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the university has contracted (such as an attorney, auditor or collection agent); a person serving on the Board of Regents; or a student serving on an official committee, or assisting another school official in interest if the official needs to review an education record in order to fulfill his or her professional responsibility. Upon request, the university discloses education records without consent to officials of another school, in which a student seeks or intends to enroll.
4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the University of Colorado Denver to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-5920

FERPA generally requires the University to obtain student consent prior to disclosing their education records or personally identifiable information contained therein. One exception, which permits disclosure without student consent, is information about the student that the University has designated as “directory information.” The following items are designated "directory information" and may be released at the discretion of the University of Colorado unless a student files a request to prevent their disclosure: 

• name
• address, telephone number, and e-mail address
• dates of attendance
• registration status
• class (i.e. freshman, sophomore, junior, senior)
• major
• awards
• honors
• degrees conferred
• photos

Although these items are designated by CU Anschutz as directory information, only a limited amount of this information is routinely disclosed by CU Anschutz officials, and the University retains the discretion to refuse to disclose directory information if it believes such disclosure would be an infringement of student privacy rights.

Forms to prevent disclosure of directory information can be obtained at the Registrar's Office in Education II North, or visit the Registrar’s website. Questions regarding your rights under FERPA should be directed to the Registrar's Office:

CU Anschutz 
Campus Box A054
Phone: 303-724-8000
Fax: 303.724.8060
Email: Registrar@cuanschutz.edu

Definition - Education Record

Those records directly related to a student and maintained by the institution or by a party acting for the institution are considered education records. The term "education records" does not include the following:

• Records of instructional, supervisory, administrative, and certain educational information that is in the sole possession of the maker thereof, and are not accessible or revealed to any other individual except a substitute who performs on a temporary basis (as defined in the institutional personnel policy) the duties of the individual who made the records.
• Records maintained by a law enforcement unit of the educational agency or institution that were created by that law enforcement unit for the purpose of law enforcement.
• Records relating to individuals who are employed by the institution, which are made and maintained in the normal course of business, relate exclusively to individuals in their capacity as employees, and are not available for use for any other purpose. Records of individuals who are employed as a result of their status as students (for example, work study students) are education records.
• Records relating to a student which are:
  • Created or maintained by a physician, psychiatrist, psychologist, or other recognized professional or paraprofessional, acting in his/her professional capacity or assisting in a paraprofessional capacity or assisting in a paraprofessional capacity. Used solely in connection with the provision of treatment to the student.
  • Not disclosed to anyone other than individuals providing such treatment.

Definition - Legitimate Educational Interest

This means the demonstrated need to know by those officials of an institution who act in the student's educational interest, including faculty, administration, student employees, clerical and professional employees, and other persons who manage student records information.

Any school official who needs information about a student in the course of performing instructional, supervisory, advisory, or administrative duties for the University of Colorado Anschutz has a legitimate educational interest.

This includes contractors, consultants, volunteers and other outside providers used by the University of Colorado Anschutz, such as the University of Colorado Foundation and the National Student Clearinghouse.

Directory Information

FERPA directory information is information contained in a student’s education record that generally would not be considered harmful or an invasion of privacy if disclosed. Under current CU Anschutz policy, the following information is designated as directory information:

Student name. If provided, a preferred name will be used when there is not a documented business or legal reason to provide a student’s primary name. Students may also select a diploma name for graduation and commencement materials.

• Hometown (city, state)
• Campus email address*
• Dates of attendance
• Previous educational institutions attended
• School/college or division of enrollment
• Majors, minors and field of study
• Classification level (e.g., freshman, sophomore, graduate student)
• University-recognized honors and awards
• Degree status (e.g. expected graduation date and/or conferral dates/terms)
• Enrollment status
• Employment related to student status (e.g. teaching assistant, resident assistant or work-study) and dates for positions held
• Participation in officially recognized activities/sports, including height and weight of athletes
• Photos and videos taken or maintained by the university

*Campus email addresses are only disclosed to requestors who agree not to use them for solicitation.

Although these items are designated by CU Anschutz as directory information, only a limited amount of this information is routinely disclosed by CU Anschutz university officials. The university retains the discretion to refuse disclosure of directory information if it believes such disclosure would be an infringement on student privacy rights.

Nondisclosure of Directory Information

Students may ask the University not to publicly disclose directory information. Students should be advised, however, if they are seeking employment, the Registrar's Office cannot release their enrollment, degree status or major to anyone unless the student comes to the Registrar's Office with a photo ID.

Forms to prevent disclosure of directory information can be obtained at the Registrar's Office in Education II North, or by visiting the CU Anschutz Registrar’s website. Questions regarding student rights under FERPA should be directed to the Registrar's Office:

CU Anschutz 
Campus Box A054
Phone: 303-724-8000
Fax: 303.724.8060
Email: Registrar@cuanschutz.edu

Exceptions to Student Consent for Release of Educational Records

FERPA allows the institution the right to disclose student records or identifiable information without the student's consent under the following circumstances:

• To authorized representatives for audit of Federal or State supported programs.
• To university employees who are in the process of carrying out their specifically assigned educational or administrative responsibilities acting in the student's educational interest, including contractors, consultants, volunteers and other outside providers used by the University of Colorado Anschutz, including the University of Colorado Foundation and the National Student Clearinghouse.
• Veteran's Administration official.
• Officials of other institutions in which a student seeks or intends to enroll, after transfer enrollment or admission, disability and other health records may be released in the event of an emergency in the need to protect the health and safety of a student or other persons under FERPA.
• Persons or organizations providing financial aid to students.
• Organizations conducting studies for, or on behalf of, educational agencies or institutions to develop, validate, and administer predictive tests, to administer student aid programs or to improve instruction, provided that individual identity of students is not made.
• Accrediting organizations carrying out their accrediting functions.
• Parents of a student who have established that student's status as a dependent according to Internal Revenue Code of 1954, Section 152; in connection with a health and safety emergency in connection with § 99.36; or the student is under 21 and has violated a federal, state or local law or a policy of the university related to the use or possession of alcohol or a controlled substance.
• Persons in compliance with a judicial order or a lawfully issued subpoena, provided that the institution makes a reasonable attempt to notify the student in advance of compliance. NOTE: The institution is not required to notify the student if a federal grand jury subpoena, or any other subpoena issued for a law enforcement purpose, orders the institution not to disclose the existence or contents of the subpoena.
• Persons in an emergency, if the knowledge of information, in fact, is necessary to protect the health or safety of students or other persons.
• An alleged victim of any crime of violence of the results of any institutional disciplinary proceeding against the alleged perpetrator. The information may only be given in respect to the crime committed.
• Schools may disclose personally identifiable information from education records to an outside contractor without prior written student consent if the outside contractor is a "party acting for" the institution and is performing a service which the institution would otherwise have to perform for itself (as in the case of the National Student Loan Clearinghouse for loan verification).
• Representatives of the Department of Homeland Security or Immigration and Customs Enforcement, for purposes of the coordinated inter-agency partnership regulating the Student and Exchange Visitor Information System (SEVIS).
• FERPA has been amended to permit educational agencies and institutions to disclose personally identifiable information from the student's records to the Attorney General of the United States or to his designee in response to an ex parte order in connection with the investigation or prosecution of terrorism crimes, under the US Patriot Act.
• Allows the return of an educational record, or information from an education record, to the party identified as the provider or creator of the record.
• Information regarding a registered sex offender's enrollment or employment status, or any changes of such.
• If the school determines that there is an articulable and significant threat to the health and safety to a student or other individuals, it may disclose information from educational records to appropriate parties.

Release of Disciplinary Information

Provisions of the Family Educational Rights and Privacy Act of 1974, as amended by the Higher Education Amendments of 1998, govern access to a student's disciplinary file. The student and/or those university officials who demonstrate a legitimate educational need for disciplinary information may have access to the student's disciplinary file.

The Campus Security Act permits higher education institutions to disclose to alleged victims of any crime of violence (murder, robbery, aggravated assault, burglary, motor vehicle theft) the results of the conduct proceedings conducted by the institution against an alleged perpetrator with respect to such crime. The Campus Security Act also requires that both accused and the accuser be informed of campus conduct proceedings involving a sexual assault.

Additionally, the Higher Education Amendments of 1998 permit disclosure of the final results of disciplinary cases in which a student has been found responsible for a violation involving violence or for a sex offense.

Concerns for Student Behavior, Health, and Safety

Across campuses nationwide, there has been a great deal of discussion related to the privacy of student records in relation to tragedies on college campuses. Most CU Anschutz Campus faculty and staff are aware that FERPA protects student rights to view their educational record, access and amend records, and control what disclosures can be made from these educational records. However, many University employees do not realize that FERPA does allow them to disclose information about students who they perceive to be behaving out of character, perceive the student to have a disturbing change in their normal behavior, or generate concerns about the safety of the student or others. It is important for faculty and staff to understand that FERPA does not prohibit the disclosure of personal observations of students.

FERPA allows university staff and faculty the discretion to release this information under specified circumstances, and through proper channels, to appropriate personnel on campus.

What are the “specified circumstances”?

FERPA allows the disclosure of information from the educational record, without the written consent of the student, under the following: “Persons in an emergency, if the knowledge of information, in fact, is necessary to protect the health or safety of the student or other persons”. The Department of Education interprets FERPA to permit institutions to disclose information from education records to parents if a health or safety emergency involves their son or daughter. For clarification purposes, the Department of Education recently proposed to amend the language of a “strictly construed” interpretation, and replace it with language that states the institutions have far “greater flexibility and deference” to “bring appropriate resources to bear on a circumstance that threatens the health or safety of individuals”.

Some concerns have been expressed by faculty and staff on campus that they are reluctant to share any information with the appropriate personnel on campus if the student advised them, verbally or in writing, that they were seeing a mental health or other medical professional. Note that anything expressed verbally by a student is not part of the “educational record”, and can be shared. If the student has advised a staff or faculty member of this in writing, it can still be shared with someone with “an educational need to know” as described by FERPA regulations, which would include those listed as the “appropriate personnel on campus” below.

To summarize: FERPA does not prohibit disclosure of personal observations to appropriate campus personnel about students of concern. Observers of such behaviors do not have to determine if this is an emergency that will be considered a threat of health or safety. They can consult with other appropriate personnel on campus for additional perspective, suggestions, resources, referral or assistance.

Who are the “appropriate personnel on campus”?

There are a variety of offices and personnel on campus who can be of assistance when you are faced with a student of concern. Some of these resources are listed below:

• Department Chair/Associate Dean/Director – in many cases these individuals are excellent resources and can help you to support the student and/or find additional support and resources on campus.
• Student and Resident Mental Health Services – located in the Anschutz Health Sciences Building (1890 N. Revere Ct, Suite 5040, Aurora, CO 80045), and available by phone at 303.724.4716. Appointments can be made by phone, or by emailing SMHservice@ucdenver.edu.
• The Campus Assessment Response & Evaluation Team (CARE) – is a multidisciplinary team that reviews and evaluates student behavioral concerns and intervenes as appropriate. Contact the CARE Team to submit a concern online 24 hours a day on their website and learn much more about recognizing and responding to students in crisis. Also available by phone at 303.724.8488.
• CU Anschutz Student Outreach and Support Office (SOS) – located in Education II North, with additional information available via their website. This office collaborates with all of the schools and colleges to ensure students have access to resources that help them navigate challenging experiences. This office also manages the Medical Leave of Absence/Fit to Return process, and convenes the CARE Team when applicable. Staff are available to consult regarding disruptive behavior and concerns.

These offices are available for phone consultation to meet individually, or with a group of staff or faculty members to problem-solve about a particularly complex student situation. Other appropriate resources may also be referenced.

Finally, in an urgent situation, never hesitate to call University Police at 303.724.4444, or for emergency calls, 911.

For more information about CU student mental health resources, please visit one of the websites below:

CARE Team

CU Anschutz Student Outreach and Support Office

Student and Resident Mental Health

Some faculty think they should not reveal the name of the student and keep the consultation anonymous. However, this is key information for the consulting party as that professional may already have some information about the student of concern that should be added into the information for the best way to proceed. Some of these professionals may already have had contact with the individual and you may be providing key information which the professional would need to know to be effective. Licensed mental health professionals have strict confidentiality laws to follow which restricts their ability to inform you. FERPA allows great discretion in informing the mental health professional of observed professional observations, as well as allows observers to share information about a student with a person who has an “educational need to know”.

In conclusion, it is important for all members of the CU Anschutz community to understand that FERPA does not prevent you from contacting others on the campus if you there are concerns about the behaviors of a student on campus. However, only those who are identified as the “appropriate personnel on campus” should be contacting the parents or other relatives of students. These trained individuals are most knowledgeable in human behavior, and can best determine if further concern is warranted.

Requests for Access to and Amendments of Education Records

Brief Description:  Establishes procedures for making and responding to requests for access to and amendment of education records, consistent with the Family Educational Rights and Privacy Act of 1974 (FERPA).

Making and Responding to Requests for Access to Education Record

Access Request and Review Procedure

• A student should submit a request to review his or her education records in writing to the registrar, dean, chairperson of an academic department, or other official who maintains the records he or she wishes to inspect.  The request should identify, to the extent possible, the specific records the student desires to review by type, topic, date or other criteria.

The university official who has custody of the records will assemble the requested records and review them to determine whether they are eligible for access.

• If an education record includes information about more than one student, the student may review only his or her own information in that record.  In this situation, the record custodian must redact the record before allowing the student to review it.
• Any questions about whether a record is eligible for review or how to properly redact an education record should be addressed with the Office of the Registrar.
• Before denying a student access to an education record, record custodians must consult with the Registrar, and should document in writing the reason for the denial.
• The record custodian must respond to a request for access to education records within a reasonable period of time, but in no case more than forty-five (45) days after the request has been submitted to the appropriate custodian.  If the records are not maintained by the record custodian to whom the request was submitted, the custodian should assist the student in identifying the custodian to whom the request should be addressed.  For information about where certain student education records may be located, consult the Office of the Registrar:

CU Anschutz 
Campus Box A054
Phone: 303-724-8000
Fax: 303.724.8060
Email: Registrar@cuanschutz.edu

• The record custodian will make arrangements for access and notify the student of the time and place where the records may be inspected. 
• If not personally known to the record custodian, the record custodian must verify the student’s identity by inspection of photo identification or other appropriate documentation.

Making and Responding to Requests for Amendment of Education Records

Procedure for Amendment of Education Records

• If a student believes information contained in his or her record(s) is inaccurate, misleading or violates privacy rights, a student may ask the university to amend the record(s).  If the problem stems from a clerical or other error in processing, the student should contact the record custodian and follow the established process to effect the necessary corrections.  Similarly, a student should pursue the grievance and/or appeal process if he or she has a concern about the appropriateness of a grade awarded or other academic determination. This procedure does not apply to students who desire to challenge a grade. Students who wish to challenge a grade should follow the academic grievance policy in their school or college. If the desired correction of processing errors is not accomplished through normal channels, or the requested amendment is not to correct processing errors or address substantive academic decisions, the student should follow the following procedure:
• The record custodian will review the amendment request and any related documentation submitted by the student.  The record custodian may request additional information from the student if deemed necessary to make a determination.
• Within a reasonable time after receipt of the written request, the record custodian will decide whether to amend the record as requested.
• If the record custodian grants the student's request, the custodian shall amend the education record and inform the student in writing of the action taken.
• If the record custodian denies the student's request, the custodian shall inform the student in writing of the decision and of his or her right to a hearing on the matter. Additional information about the hearing procedures will be provided to the student when notified of the right to a hearing.

Right to Hearing and Related Procedures

• Within ninety (90) days of the date of the denial of his or her request by the record custodian, a student may request a hearing.
• The Registrar may serve as the hearing officer, or may appoint another individual to serve as hearing officer.  The appointed hearing officer shall not have a direct interest in the outcome of the hearing.  The hearing officer shall not review any matter regarding the appropriateness of official grades or other such academic determinations.
• The hearing shall be conducted according to the following procedures:
  • The hearing officer shall give notice to all concerned parties of the date, place and time of a hearing reasonably in advance.  The hearing should be scheduled within a reasonable period of time following receipt of the petition.
  • The hearing officer shall give the student an opportunity to present evidence relevant to the contested part of the education record.  The student may have a representative present at the hearing, but that person cannot participate in the hearing.
  • The hearing officer may receive any evidence and testimony, orally or in writing, relevant to the student’s challenge to the record content.  The hearing officer shall not be bound by the rules of evidence applicable in courts of law, but may permit the introduction and receipt of evidence he or she determines is relevant.
  • Within a reasonable period of time, the hearing officer shall issue a written decision based solely upon the evidence presented at the hearing.  A copy of the decision, which must include a summary of the pertinent evidence, shall be provided to the student, to the record custodian, and to the Registrar.  The decision of the hearing officer shall be the university’s final decision.
  • If the Registrar acting as hearing officer or an individual appointed by the Registrar to act as hearing officer determines that the information is inaccurate, misleading or otherwise in violation of the student’s privacy rights, the Registrar should require the record custodian to make necessary amendments. The record custodian shall inform the student in writing when the amendment has been made.
  • If the hearing officer determines that the information is not inaccurate, misleading or otherwise in violation of the student’s privacy rights, he or she shall inform the student in writing of the right to place a statement in the record commenting on the contested information in the record and/or stating why he or she disagrees with the decision. 
  • The university must maintain the statement with the contested part of the record for as long as the record is maintained, and must disclose the statement whenever it discloses the portion of the record to which the statement relates.

Contacts

• Questions about this procedure should be directed to the Office of the Registrar:

CU Anschutz 
Campus Box A054
Phone: 303-724-8000
Fax: 303.724.8060
Email: Registrar@cuanschutz.edu

Parental Access to Children's Education Records

At the post secondary level, parents have no inherent rights to inspect a student's education records. The right to inspect is limited solely to the student. Records may be released to the parents only under the following circumstances:

• Through the written consent of the student
• In compliance with a subpoena
• By submission of evidence that the parents declare the student as a dependent on their most recent Federal Income Tax form (IRS Code of 1954, Section 152).
• May disclose education records to a parent under the alcohol and controlled substance exception or in connection with a health and safety emergency under the circumstances set forth in § 99.36 (if the students is under 21 years of age).

Posting of Grades by Faculty

The public posting of grades either by the student's name, institutional student identification number, or any portion of a social security number is a violation of FERPA, whether done via paper source or via electronic means (including the internet).

Instructors and others who post grades should use a system that ensures FERPA requirements are met. This can be done by using code words or randomly assigned numbers that only the instructor and individual students know.

Students' Rights after Ceasing Attendance or Graduation

Students who have ceased attendance or have graduated from an institution of higher education have basically the same FERPA rights as students currently attending the University of Colorado Denver, including the right to:

• Inspect their education records
• Have a hearing to amend an education record, and
• Have their education privacy protected by the institution.
• Have the institution honor the previously established opt-out request.

Once students leave the university they do not have the right to request a privacy code (non-disclosure) be placed on their records.

References for Students by Faculty

FERPA's prohibition on disclosure of personally identifiable information from an education record of a student applies to any kind of non-directory information (e.g., performance in class, grades, attitude, motivation, abilities, background) conveyed in writing, in person, or over the telephone to third-parties.

Although such information is usually conveyed by faculty members at the informal request of the student and is usually positive, the better practice would be to request a written consent form, meeting the FERPA requirements, before providing the information.

Written Consent

Students may release their academic records to their parents, a prospective employer, insurance companies, etc., by providing written consent. The notice of written consent must include the following information:

1. It must specify the records to be released (transcripts, etc.)
2. State the purpose of the disclosure
3. Identify the party or class of parties to whom disclosure may be made, and
4. Be signed and dated by the student

Disposal of Educational Records

Information about individuals should be retained according to state or University records retention schedule. Those responsible for academic information have an obligation to destroy information when conditions under which it was collected no longer prevail.

Any document containing personally identifiable information must be disposed of properly through some means of confidential disposal. If information is needed on confidential disposal, please contact the Office of the Registrar:

CU Anschutz 
Campus Box A054
Phone: 303-724-8000
Fax: 303.724.8060
Email: Registrar@cuanschutz.edu

Policy Reference Links

• Title 24, Part 99--Family Educational Rights and Privacy
• FERPA General Guidance for Students

Freedom of Expression and Inquiry

The CU Anschutz is committed to being a place where free speech and academic freedom are valued, supported and protected, within a culture of civility and respect. In accordance with CU Regent law and policies, revised in September 2018, we distinguish between academic freedom, which happens in classrooms and research labs, and freedom of expression, which happens on campus and in a person’s private life. Refer to the CU Anschutz Freedom of Expression Website that outlines our steadfast commitment to freedom of expression and academic freedom and highlights relevant policies and programs.

Honor Code

This campus-wide policy statement on student academic honor and conduct at the University of Colorado Denver | Anschutz was developed in consultation with faculty and student representatives from each health sciences school, and representatives of the campus-wide Faculty Council and Student Senate.  It provides general policies for all students on campus, in accordance with the Regents' resolution of March 17, 1988, while at the same time it directs the schools to develop specific procedures to implement the policy in accordance with their unique programs and student populations.  While the process for resolving honor code violations may vary from school to school, the elements listed below will remain uniform.  The health professions are based on a high degree of trust by the individuals they serve.  Students entering the health professions have a particular obligation, therefore, to conduct themselves at all times in a manner that reflects honesty, integrity, and respect for others.

A. Academic Honor and Conduct Code: 

Education at the University of Colorado Denver | University of Colorado Anschutz is conducted under the honor system.  All students who have entered health professional programs should have developed the qualities of honesty and integrity, and each student should apply these principles to his or her academic and subsequent professional career.  All students are also expected to have achieved a level of maturity which is reflected by appropriate conduct at all times.

Although it is not possible to list every situation that violates the University of Colorado Denver | University of Colorado Anschutz academic honor and conduct code, the following examples will provide a reference point.

• Academic Honesty - Students should adhere to the highest standards of academic honesty and integrity.  Examples of behavior which violates these standards include: plagiarism (including improper use of web information), cheating illegitimate possession and/or use of examinations, and falsification of official records.
• Professional Conduct - As future health professionals, students should also adhere to the highest standards of professionalism.  Examples of unprofessional conduct include: misrepresentation of effort, credentials or achievement in either the academic or clinical setting; any action which compromises the quality of patient care; violation of patient confidentiality; and other conduct unbefitting a health professional.
• Alcohol and Drug Use - Alcohol and/or drug abuse compromises the student's ability to learn and to practice as a health provider and, thus, is considered unprofessional conduct.  Students who have a problem with alcohol and/or drugs should seek assistance from services available on campus.  The sale of drugs or the possession of non-prescribed narcotics or other controlled substances is against the law.  In order to minimize the potential for alcohol abuse at campus functions, students must work with University and/or their program administration to ensure compliance with the policies and procedures regarding functions where alcohol may be served.
• Respect for the Rights and Property of Others - Students should conduct themselves in a manner which recognizes the rights and property of others. Examples of inappropriate behavior include theft, damage to University facilities, harassment or physical assault, and any conduct which threatens the health or safety of others. 

The primary responsibility for reporting violations of the student honor and conduct code rests with the individual student who has violated them  However, fellow students and members of the faculty also share in this responsibility.

B. Relationship of Honor and Conduct Code to Local, State, and Federal Laws

The University adheres to all appropriate local, state, and federal laws, and cooperates with law officials in all matters. Any alleged violation of local, state, or federal laws will be referred to the appropriate law enforcement agency, and such laws have precedence over the provisions of this policy.

C. Honor and Conduct Committee

Each school will have a standing Student Honor and Conduct Committee and, as appropriate, individual programs may have standing committees. The composition of the committee will include faculty and student representatives, with the exact composition of the committee to be determined by the dean in consultation with the school's faculty and student governance groups.  The primary function of this committee will be to examine alleged violations of the honor and conduct code, and to make recommendations to the dean on these matters as appropriate.

D. Check individual school policies for school-specific procedures.

Student Conduct

"By enrolling as a student in the university, a person shall assume obligations of performance and behavior established by the university relevant to its lawful missions, processes, and functions.  As members of the academic community, students have responsibility, equivalent to that of the faculty, for study, learning, academic integrity, and protecting the university as a forum for the free expression of ideas."

(Laws of the Regents 7B Standards of Conduct)

International Travel Policy for Students

The university facilitates student international travel and education abroad to foster interpersonal, academic, and career development, as well as cross-cultural understanding, while encouraging sound health, safety, and security measures that minimize risks to the traveler and institution. This policy supports education and experiences abroad by balancing the value of participation in activities internationally with the potential risks to the welfare and safety of students. This policy establishes the minimum requirements to mitigate and manage risks associated with university-affiliated international travel by students.

Refer to Campus Policy 7015 for full policy.

Campus Policy 7015 (PDF)

Lactation Policy

The University of Colorado Denver | Anschutz (“university”) has adopted this policy for students and employees who wish to breastfeed and/or express breastmilk on the CU Denver campus or the CU Anschutz campus.

Refer to Campus Policy 3061 for full policy.

Campus Policy 3061 (PDF)

Medical Leave of Absence and Fit to Return

A student with a mental health and/or physical health condition may apply for a voluntary Medical Leave of Absence from the University of Colorado Anschutz. This policy describes the circumstances under which a student may request a Medical Leave of Absence and the procedures the student must follow.

Refer to Campus Policy 7038A for full policy.

Campus Policy 7038A (PDF)

Protected Class Nondiscrimination Policy

I. INTRODUCTION AND POLICY STATEMENT

At the University of Colorado (“university”), our vision pursuant to regent policy 9.A (“Diversity, Equity, and Inclusion”) is to be a premier, accessible, and transformative public research university that has diverse and inclusive working and learning environments woven into the fabric of our entire organization. Such environments are crucial to promoting academic excellence, most notably outstanding teaching, learning, research, creative work, meaningful community engagement, and culturally responsive healthcare.

This Protected Class Nondiscrimination Policy (“Policy”) prohibits discrimination and harassment on the basis of race, color, national origin, sex, age, disability, creed, religion, veteran status, marital status, political affiliation, political philosophy, pregnancy or related conditions, sexual orientation, gender identity and gender expression consistent with regent law, Article 9.A: Nondiscrimination. This Policy is intended to ensure equal access to the academic and professional experiences at the university, defines prohibited conduct and reporting obligations, and provides information regarding campus support services for involved parties. 

The university must have an office at each campus with specialized expertise to address allegations of prohibited conduct under this Policy in a manner that safeguards the dignity and rights for all involved. The Equity Offices at each campus implement this Policy and administer related campus procedures. 

Reporting options and accommodation information (related to disability, pregnancy, and religion) at The University of Colorado Anschutz are located within the Office of Equity.

Anyone who encounters an issue or seeks guidance related to this Policy should consult with the campus Equity Office. University employees who are Responsible Employees (mandatory reporters) must promptly report allegations of prohibited conduct, as further outlined in the Policy. It is also critical that anyone who may have been the target of, or who has experienced, prohibited conduct in the context of university education programs, activities, or employment, feel free to report their concerns without fear of retaliation.  

All members of the university community enjoy freedom of speech as guaranteed by the United States Constitution, Colorado Constitution, and regent law, Article 1.D: Freedom of Expression. This Policy is intended to protect members of the campus community from prohibited conduct, not to regulate protected speech. While the university may not discipline speakers for protected speech, the university retains an obligation to take other steps as necessary to ensure that no hostile environment based on any protected class persists. The university also recognizes academic freedom, as defined in regent law, articles 5.B and 7.C, and this Policy will not be interpreted to prohibit conduct that is legitimately related to course content, teaching methods, research, or scholarship, or the expression of political and academic views of students and faculty. 

II. Prohibited Conduct

Discrimination and harrasment

This Policy prohibits discrimination and harassment based on protected class (for definitions of protected classes see section II.B). To report information or make a complaint about conduct that may violate this Policy, individuals may contact the Office of Equity.

Each of the following categories are prohibited and could be charged as potential violations of this Policy in a formal adjudication:

1. Discrimination on the basis of protected class:
   • When an individual suffers an adverse consequence on the basis of a protected class. Examples include, but are not limited to, failure to be hired or promoted; denial of admission to an academic program; or failure to provide or implement legally required accommodations (e.g., accommodations approved by the campus ADA Coordinator, Disability Services Office or other designated office) as related to an individual’s disability, pregnancy/pregnancy-related conditions or religion.
2. Harassment on the basis of protected class:
   • Unwelcome verbal, written, or physical conduct based on one’s protected class that unreasonably interferes with an individual’s work or academic performance or creates an intimidating or hostile work or educational environment.
   • Hostile environment is a form of harassment. Whether a hostile environment exists is determined by evaluating whether or not an individual experienced unwelcome conduct and whether or not the unwelcome conduct was, from the perspective of a reasonable person in the alleged individual’s position, sufficiently severe, persistent, or pervasive that it unreasonably interferes with, limits, or deprives an individual from participating in or benefiting from the campus’s education or employment programs and/or activities.  Although repeated incidents increase the likelihood that harassment has created a hostile environment, a single or isolated incident of conduct based on protected class may be sufficient.  

Discrimination and Harassment – Definitions of Protected Classes

Protected class under this Policy refers to actual or perceived unless otherwise noted below:

1. Age: The length of time a person has lived. An employee must be at least 40 years old to fall within the protected category. Students are protected from age discrimination in academic situations like admissions decisions and residence hall assignments, regardless of their age.
2. Color*: The pigmentation of one’s skin. An individual can make an allegation of color discrimination or color harassment against someone of the same race or color.
3. Creed*: All aspects of religious beliefs, observances or practices, as well as sincerely-held moral and ethical beliefs as to what is right and wrong, and/or addresses ultimate ideas or questions regarding the meaning of existence, as well as the beliefs or teachings of a particular religion, church, denomination or sect. A creed does not include political beliefs, association with political beliefs or political interests, or membership in a political party.
4. Disability: Physical or mental impairment that substantially limits one or more major life activities of an individual.
5. Gender: Sex, gender identity, and gender expression including a person’s gender-related self-image, appearance, behavior, expression, or other gender-related characteristic, regardless of the sex assigned to that person at birth.
6. Gender Expression: How a person represents or expresses their gender to others through external appearance, characteristics, or behaviors.
7. Gender Identity: The internal deeply-held sense of one’s gender which may be the same as or different from one’s sex assigned at birth.
8. Marital Status: A relationship or a spousal status of an individual including, but not limited to, being single, cohabitating, engaged, widowed, married, in a civil union, or legally separated; or a relationship or a spousal status of an individual who has had or is in the process of having a marriage or civil union dissolved or declared invalid.
9. National Origin or Shared Ancestry*: A person’s (or a person's ancestors') place of origin or the physical, cultural, or linguistic characteristics of an ethnic group.
10. Political Affiliation: A person’s membership or association with others in commonality of political purpose and support.
11. Political Philosophy: A person’s belief or endorsement of any system of thought pertaining to public policy or the administration of governmental functions.
12. Pregnancy or related conditions: (1) Pregnancy, childbirth, termination of pregnancy or lactation; (2) medical conditions related to pregnancy, childbirth, termination of pregnancy or lactation; or (3) recovery from pregnancy, childbirth, termination of pregnancy, lactation, or related medical conditions.
13. Race*: How individuals may self-identify as a certain ethnic and racial category (socio-political constructs) or as multi-racial. All racial categories are protected under this Policy. Race also includes hair texture, hair type, or a protective hairstyle commonly or historically associated with race, such as braids, locs, twists, tight coils or curls, cornrows, Bantu knots, Afros and headwraps.
14. Religion*: All aspects of religious observance, belief and practice. A person does not have to be a member or follower of a particular organized religion, sect or faith tradition to have a religion.
15. Sex: The labels of “male,” “female,” and/or “intersex” typically assigned at birth and based on anatomy and biology.
16. Sexual Orientation: An individual’s physical, romantic, and/or emotional attraction toward people. Examples include, but are not limited to: heterosexual, bisexual, gay, lesbian, pansexual, asexual, queer, demisexual, or questioning.
17. Veteran Status: Refers to anyone who serves or who has served in any branch of the United States armed forces, including students in the Reserve Officer Training Corps (ROTC). Volunteers for military duty must be treated the same as those who are ordered to active duty. * The university construes antisemitism, Islamophobia, and caste to be included within the university’s current prohibitions on discrimination or harassment, which may be based on the protected classes of race, color, religion, creed, national origin or ancestry. All protected classes listed above encompass intersectional identities. 

Related Violations

This Policy prohibits violations related to protected class discrimination and harassment. To report information or make a complaint about conduct that may violate this Policy, individuals may contact the Office of Equity.

Each of the following actions are violations related to discrimination and harassment, are prohibited, and could be charged as potential violations of this Policy in a formal adjudication: 

1. Failure to Comply with Orders or Sanctions:
   • Not complying with orders of the Equity Office or other appropriate university officials related to this Policy including, but not limited to, No-Contact Orders, Exclusion Orders, and Orders for Interim Suspension. Members of the university community must abide by and complete sanctions related to prohibited conduct. 
2. Failure to Report:
   • When (1) the Responsible Employee received information that a member of the university community was subjected to or committed an act of alleged prohibited conduct, and (2) the Responsible Employee intentionally, knowingly, or recklessly disregarded the obligation to report, thus resulting in harm to a member of the university community. A Responsible Employee is defined below in section III.C.2. This provision will be applied in a manner that promotes the reporting of prohibited conduct and avoids disciplinary actions when Responsible Employees conscientiously discharge their reporting obligations. 
3. Interference with Reporting:
   • Prohibiting or interfering with a Responsible Employee or any other person’s reporting to the Equity Office. A Responsible Employee is defined below in section III.C.2. 
4. Providing False or Misleading Information:
   • When a person knowingly or recklessly provides false or misleading information to an Equity Office in the course of a resolution process. Making a report or providing information in good faith, even if the information reported is not later substantiated, will not constitute a violation of this Policy. 
5. Retaliation:
   • Adverse educational or employment actions, including direct or indirect intimidation, threats, and harassment, taken against an individual because of their involvement in a complaint of prohibited conduct. An adverse educational or employment action is any conduct that would dissuade a reasonable person from reporting an allegation of, or participating in, an investigation of prohibited conduct.

III. Resources and Reporting

A. Options for Assistance and Reporting Following an Alleged Incident of Prohibited Conduct

When the university receives a report of prohibited conduct against an individual, whether the conduct occurred on or off campus, the campus shall provide the individual with notification of the following, as applicable:

1. Reporting rights and options, including:
   1. to whom and how to report an alleged offense, including campus authorities and local law enforcement authorities;
   2. to be assisted by campus authorities in making a report; and
   3. to decline to notify such authorities.
2. The importance of preserving evidence that may assist in proving a criminal offense occurred or may be helpful in obtaining a protective order;
3. The method by which a person can seek No-Contact Orders, orders of protection, restraining orders, or similar lawful orders issued by a court or other competent authority;
4. Counseling, health, mental health, victim advocacy, legal assistance, visa and immigration assistance, and other services available on campus or in the community; and
5. Options for, and available assistance in, changing transportation and working situations, in addition to any available academic and residential accommodations. This notification shall be made, and accommodations afforded if they are reasonably available, regardless of whether the person who reported experiencing prohibited conduct chooses to participate in any campus investigation or disciplinary proceeding or to report the crime, if any, to law enforcement. 

B. Confidential Resources and Privacy 

1. Confidential Employees/Independent Notification Obligations: 
   • The university supports the use of confidential resources for all parties. Employees who are confidential resources are not Responsible Employees who are required to report allegations of prohibited conduct under this Policy. A confidential employee must explain to an individual alleging prohibited conduct (1) their status as a confidential employee for purposes of this Policy and that they are not responsible employees who report to the Equity Office; (2) how an individual may contact the Equity Office and make a complaint under this Policy; and (3) that the Equity Office may be able to offer and coordinate supportive measures, as well as initiate an informal or formal resolution process. A person who is a confidential resource under this Policy may have an independent obligation to report some forms of criminal conduct to law enforcement officials.  
2. Confidential Resources:
   • This link provides information on how to contact the university’s confidential employees: CU Denver | CU Anschutz. 
   • Communications of prohibited conduct to a Responsible Employee are not confidential, and these employees must report prohibited conduct to the Equity Office when it is disclosed to them. 
3. Privacy and Information Disclosure:
   • The university will not disclose the identity of any individual involved in a complaint of prohibited conduct (parties or witnesses for example) except as may be permitted by prior written consent, required by law, or to carry out an informal or formal resolution or judicial proceeding related to this Policy. This may require sharing information, including identification information, between internal university offices. 
4. Requests Not to Proceed and Overriding Factors: 
   • If an individual has allegedly been subjected to prohibited conduct, but wishes to maintain privacy or requests that no resolution process be pursued nor disciplinary action taken, the Equity Office will explain that the university prohibits retaliation and explain the steps the campus will take to prevent retaliation if the individual participates in a resolution process, and that the campus will take responsive action if it occurs.  
   • If, having been informed of the campus’s prohibition of retaliation and its obligations to prevent and respond to retaliation, the individual allegedly subjected to prohibited conduct would still like to maintain privacy or requests that no investigation be conducted nor disciplinary action taken, the Equity Office will weigh that request against the university’s obligation to provide a safe, non-discriminatory environment for all students, faculty, and staff. In making that determination, the Equity Office will consider a range of potentially overriding factors that would cause the campus to commence an investigation or take disciplinary action after an investigation of prohibited conduct occurred.  
5. Findings of a Policy Violation: 
   • The university recognizes that third parties (either employers and/or institutions receiving transferring students) may have a legitimate interest in knowing whether a university employee or student has been found responsible for engaging in prohibited conduct. In the event that, after a grievance process and any rights of appeal have been completed, an employee or student has been found responsible for engaging in prohibited conduct, the university may confirm upon inquiry from a potential employer, or licensing or credentialing agency or institution, that the employee or student has been found responsible for violation of this Policy subject to applicable state and federal laws (e.g., Family Educational Rights and Privacy Act) regarding such disclosures. The university may also confirm upon inquiry that an investigation under this Policy is pending against an employee or student or that an employee or student resigned employment or withdrew while an investigation under this Policy was pending, again subject to applicable state and federal laws.  

C. Reporting Allegations of Prohibited Conduct 

1. Purpose of Reporting: 
   • The university provides mechanisms for members of the university community to report allegations of prohibited conduct. Reporting allows the university to pursue resolution processes when appropriate, and to inform those who have been involved of support services and to facilitate access to those services. Reporting also allows the university to identify institutional risks, increase the effectiveness of its training programs, and identify the need for additional services that will protect the university community from harm. Reporting allegations of prohibited conduct is fundamental to the university’s ability to provide campus environments that allows equal access to educational and employment opportunities.  
2. Responsible Employees Must Report Prohibited Conduct to the Equity Office: 
   • Responsible Employees are defined as any employee who: (1) has the authority to hire, promote, discipline, evaluate, grade, formally advise or direct faculty, staff, or students; (2) has the authority to take action to redress prohibited conduct; and/or (3) has been given the duty of reporting incidents of prohibited conduct by the Equity Office. The Equity Office may designate in campus procedures that certain individuals who might otherwise not be considered Responsible Employees are subject to mandatory reporting requirements. Responsible Employees must promptly report allegations of prohibited conduct as defined by the Policy to the Equity Office. A “Failure to Report” as defined by section II.C.2 is considered Prohibited Conduct. 
   1. Any Responsible Employee who witnesses or receives a written or oral report alleging that a member of the university community has been subjected to or has committed an act of prohibited conduct must promptly report the allegations to the Equity Office. Members of the university community include students, faculty, staff, contractors, patients, visitors to campus, volunteers, regents and employees of affiliated entities. Because the university may have the ability to address or prevent future prohibited conduct, the obligation to report exists independently of whether the individual who was subjected to or accused of prohibited conduct is currently enrolled or employed at the university. 
   2. The Responsible Employee is required to promptly report to the Equity Office, all known details about the alleged prohibited conduct including:
      1. Name(s) of the person allegedly subjected to prohibited conduct;
      2. Name(s) of the person allegedly accused of prohibited conduct; 
      3. Name(s) of any alleged witnesses; and
      4. Any other relevant facts, including the date, time, and specific location(s) of the alleged incident.  

If the Responsible Employee is unable to provide this information at the time of making an initial report, but later becomes aware of additional information, the Responsible Employee must supplement the prior report.

Responsible Employees employed by university law enforcement are required to report pursuant to this section unless the information is otherwise excluded by state or federal law (e.g., information related to juveniles).

c. In many instances, it may not be immediately apparent whether a person is a member of the university community, whether the alleged prohibited conduct occurred on university property, or whether the alleged prohibited conduct occurred in the course of an education program or activity of the university. Rather than conduct their own inquiries to determine whether these conditions exist, Responsible Employees should report potential prohibited conduct to the Equity Office to allow a preliminary inquiry to occur. 

d. Responsible Employees are not required to report information disclosed during an individual’s participation as a subject in an Institutional Review Board-approved human subjects research protocol. Institutional Review Boards (IRB) may, in appropriate cases, require researchers to provide reporting information to all subjects of IRB Research. 

e. Responsible Employees who receive information related to prohibited conduct in the course of serving in the capacity as ombuds, as designated by the university, are not required to report to the Equity Office. Otherwise, as a confidential employee, in the capacity as an ombuds, an employee must explain to an individual alleging prohibited conduct: (1) their status as a confidential employee for purposes of this Policy and that they are not Responsible Employees who report to the Equity Office; (2) how an individual may contact the Equity Office and make a complaint under this Policy; and (3) that the Equity Office may be able to offer and coordinate supportive measures, as well as initiate an informal or formal resolution process. These Responsible Employees must report alleged prohibited conduct disclosed to them when they are not serving in their capacity as ombuds. 

f. Responsible Employees who receive information related to an allegation of prohibited conduct in the course of providing professional services within a privileged relationship, such as healthcare providers or counselors, are not required to report to the Equity Office. As confidential employees, these employees must explain to an individual alleging prohibited conduct (1) their status as a confidential employee for purposes of this Policy and that they are not Responsible Employees who report to the Equity Office; (2) how an individual may contact the Equity Office and make a complaint under this Policy; and (3) that the Equity Office may be able to offer and coordinate supportive measures, as well as initiate an informal or formal resolution process.  These Responsible Employees must report allegations of prohibited conduct disclosed to them when they are not providing professional services within a privileged relationship. These Responsible Employees may also have independent professional obligations to report some forms of criminal conduct to law enforcement officials.  

g. A Responsible Employee does not satisfy the reporting obligation by reporting allegations of prohibited conduct to a supervisor or university personnel other than the Equity Office.  

h. Responsible Employees are not required to report allegations of prohibited conduct to which they have been personally subjected to the Equity Office but are nonetheless encouraged to report. 

3. Other Employees:

• All employees who are not confidential employees (see section III.B.1) or Responsible Employees (see section III.C.2) must provide the following information to any person who discloses to them information about prohibited conduct: (1) the contact information of the Equity Office; and (2) information about how to make a complaint of prohibited conduct. When a person discloses a pregnancy or related condition to an employee, that employee must provide that person with the Title IX Coordinator’s contact information and inform the person that the Title IX Coordinator can coordinate specific actions to ensure that person’s equal access to the university’s education programs or activities. 
• Contact information for the Title IX Coordinator/Equity Offices and how to make a complaint is listed here: CU Denver | CU Anschutz 

4. Employees who are designated Campus Security Authorities (CSAs): 

• Employees who have additional obligations under the Clery Act to report certain criminal offenses under the law that occur on university property for statistical purposes. See this link for Clery resources and information: CU Denver | CU Anschutz 

IV. EQUITY OFFICE AND JURISDICTION 

A. Designation and Responsibilities of the Equity Office  

The Equity Office is responsible for overseeing complaints of prohibited conduct pursuant to this Policy and for identifying and addressing any patterns or systemic problems that arise during review of those complaints.  

For all matters within the scope of this Policy, at a minimum, the Equity Office shall be specifically responsible and have delegated authority from the chancellor or president for implementing this Policy. Subject to the Equity Office’s ultimate responsibility and authority, the Equity Office may further delegate responsibility and authority for the following functions: 

1. Providing notice of resolution procedures to parties and ensuring that complaints of prohibited conduct are handled appropriately and in a timely manner; 
2. Initiating and overseeing adequate, reliable, and impartial resolutions of complaints of prohibited conduct as appropriate and requested by the parties as applicable and ensuring that parties are treated equitably;  
3. Evaluating any request for privacy by a person allegedly subjected to prohibited conduct pursuant to section III.B.4 (override provision);   
4. Evaluating whether a complaint should be dismissed on jurisdictional bases pursuant to section IV.B;
5. Referring matters for further action or discipline for inappropriate or unprofessional conduct under other applicable policies or procedures even if a prohibited conduct violation is not found. No provision of this Policy shall be construed as a limitation upon the authority of the disciplinary authority, under applicable policies and procedures, to initiate disciplinary action;
6. Offering and coordinating supportive measures for all parties either before or during the resolution process as applicable;
7. Ensuring broad publication of the campus complaint process and procedures, including posting the process and procedures on an appropriate campus website; 
8. Creating an annual report documenting:  (1) the number of reports or complaints of alleged violations of this Policy; (2) the categories (e.g., students, faculty, and staff) of parties involves; (3) the number of Policy violations found; (4) the number of appeals taken and the outcomes of those appeals; and (5) examples of sanctions imposed for Policy violations;
9. Reviewing and confirming that the relevant policy statements of the campus Annual Security Report pursuant to the Clery Act are consistent with this Policy and campus complaint process and procedures; 1
10. Ensuring there is ongoing training and education regarding reporting and preventing prohibited conduct for all students, faculty, and staff;
11. Coordinating actions to prevent discrimination and ensure equal access for pregnant students, faculty and staff.
12. Ensuring that investigators and all decision-makers are thoroughly trained; 
13. Maintaining records and related documentation of compliance with this Policy including, but not limited to, retaining copies of any training documentation, tracking student and employee training participation, documenting each step of the campus complaint process and procedures, including supportive measures and resolutions; and 
14. Ensuring broad dissemination of the statement that the university shall not discriminate on the basis of sex in employment or in its education programs and activities. 

B. Equity Office’s Jurisdiction to Conduct Preliminary Inquiry and Further Action  

1. This Policy applies to all members of the university community, including students, faculty, staff, contractors, patients, volunteers, affiliated entities, regents, and other third parties. Subject to any rights of appeal, any person found responsible for engaging in prohibited conduct as defined in this Policy may be subject to disciplinary action, up to and including expulsion or termination of employment. The university will consider what potential actions should be taken, including contract termination or property exclusion, regarding third party conduct alleged to have violated this Policy, but those options may be limited depending on the circumstances of the affiliation. 
2. This Policy applies to conduct that occurs on campus. This Policy also applies to off-campus conduct, including online or electronic conduct, in the following circumstances:  
   1. If the person accused of prohibited conduct is affiliated with the university;
   2. If the conduct occurred in the context of an employment or education program or activity of the university; or 
   3. In all other cases not falling under (a) or (b), the Equity Office will consider the degree of the university’s control over the persons(s) accused of prohibited conduct, the relationship between the parties, the affiliation of the person allegedly subjected to prohibited conduct, and assess the surrounding circumstances of the alleged conduct for the presence of the following factors:  
      1. Targets or causes harm to an individual connected with the university;
      2. Threatens violence against the person(s) allegedly subjected to prohibited conduct or others and there is reasonable fear that such further conduct could target or cause harm to someone connected with the university;
      3. Is of a violent nature or was frequent or severe;
      4. Prior or current similar complaints about the person(s) accused of prohibited conduct or the person(s) has a known history or record from a prior school indicating a history of violence; 
      5. Use of, or threat to use, a weapon, access to or attempts to access weapons, or a history of bringing weapons to the university;
      6. Multiple persons allegedly subjected to prohibited conduct or persons accused of prohibited conduct.
      7. The person allegedly subjected to prohibited conduct is a minor;
      8. Whether the alleged prohibited conduct reveals a pattern of perpetration at a given location or by a particular group; and/or
      9. Any other signs of predatory behavior. 

If the Equity Office determines that at least one of the above factors is present, then the Equity Office may exercise jurisdiction for off-campus conduct that does not fall under (a) or (b) above. 

The Equity Office is solely authorized to determine whether this Policy applies to alleged prohibited conduct and whether the university has jurisdiction to take any action pursuant to this Policy.  

V. GRIEVANCE PROCESS AND PROCEDURES 

Each campus shall establish written grievance procedures providing for prompt and equitable resolution of any allegations of prohibited conduct as follows: CU Denver | CU Anschutz 

When an alleged violation of this Policy involves more than one University of Colorado campus, the campus with primary disciplinary authority over the person accused of prohibited conduct shall investigate the complaint pursuant to its applicable complaint process and procedures. The campus responsible for the investigation may request the involvement or cooperation of any other affected campus and should advise appropriate officials of the affected campus of the progress and results of the investigation. 

VI. RECORDKEEPING

The university maintains the following records for at least seven years:  

A. For each complaint of prohibited conduct, records documenting the informal or formal resolution process. 

B. For each notification the Equity Office receives of information about conduct that reasonably may constitute prohibited conduct, records documenting the actions the university took to respond promptly and effectively. 

See full policy here (Protected Class Nondiscrimination, APS Number 5065) or contact the Office of Equity:

The Office of Equity
Location:  Education II North, Room 5221
Email:  Equity@ucdenver.edu
Phone:  303-315-2567
Address:  13120 E. 19th Avenue, Room 5221, Campus Box 187, Aurora CO  80045

Sexual Misconduct, Intimate Partner Violence, & Stalking Procedures (in accordance with Title IX)

The Sexual Misconduct, Intimate Partner Violence, and Stalking (Sexual Misconduct Policy) is designed to ensure equal access to the academic and professional experiences at the University of Colorado. This policy defines prohibited conduct and reporting obligations, as well as campus support services for involved parties. 

It is critical to this commitment that anyone who may have been the target of or has experienced sexual misconduct feel free to report their concerns without fear of retaliation. 

To foster a climate that encourages prevention and reporting of sexual misconduct, the university will engage in prevention efforts, educate the community, respond to all reports promptly, provide supportive measures when necessary to maintain the safety of the university environment, and recognize the inherent dignity of all individuals involved.  The university shall provide fair and equitable processes to investigate and address complaints of sexual misconduct that provide fundamental due process.

Anyone who encounters an issue or seeks guidance related to this policy should consult with the Office of Equity. University employees who are mandatory reporters (responsible employees) must promptly report sexual misconduct as further outlined in the policy.

What is Sexual Misconduct?

Sexual misconduct is unwelcome behavior of a sexual nature or abuse in a sexual or dating relationship. It may include forms of sex discrimination. The university prohibits sex-based discrimination and harassment, including discrimination based on sex as defined by Title IX, discrimination based on sex that falls outside of Title IX, and other forms of sexual misconduct as defined by the Sexual Misconduct Policy. Any person who has experienced other forms of protected characteristic discrimination and harassment that does not constitute sexual misconduct should also report it to the campus Office of Equity. The university is committed to providing an environment where all individuals can study and work free from sex discrimination. 

Sexual misconduct can occur in any of the following situations: 

• Between individuals of the same or different genders; 
• Between students, faculty, staff, and/or administrators;
• On and off campus, including, but not limited to the classroom, workplace, field work, internship sites, study abroad, professional conferences, or within any university educational program or activity; and/or
• Through social media, including, but not limited to X, Facebook, Instagram, Snapchat, Tumblr, and dating websites.

Sexual misconduct includes the following:

• Sexual Assault
• Dating Violence
• Domestic Violence
• Sexual Exploitation
• Stalking
• Sexual Harassment

For a link the the full policy on Sexual Misconduct, Intimate Partner Violence, and Stalking, please visit the Office of Equity's website, or contact their office via the contact information below:

The Office of Equity
Location: Education II North, Room 5221
Email: Equity@ucdenver.edu
Phone: 303-315-2567
Address: 13120 E. 19th Avenue, Room 5221, Campus Box 187, Aurora CO  80045

Smoke-Free and Tobacco-Free Environment

In accordance with our mission, which commits in part to improving the health and well-being of Colorado and the world, the University of Colorado Denver and University of Colorado Anschutz will ensure a smoke-free and tobacco-free environment to protect the health of its faculty, staff, students and visitors at CU Anschutz and CU Denver.

Refer to Campus Policy 3059 for full policy.

Campus Policy 3059 (PDF)

State Authorization

The University of Colorado Anschutz (CU Anschutz) and the University of Colorado Denver (CU Denver) is a two-campus consolidated entity accredited by the Higher Learning Commission (HLC) and is known by its authorized name, the University of Colorado Denver (the “University”) and by its working name, the University of Colorado Denver | Anschutz.

The University is a member of the National Council for State Authorization Reciprocity Agreements (NC-SARA). The University is authorized to provide distance education, including online classes, continuing education opportunities, field trip experiences, and ‘experiential’ activities to students located in other states that participate in NC-SARA. 

While the University is currently authorized or exempt from seeking state authorizations  across the United States, this process is dynamic and subject to change. This website will be periodically updated with information about professional licensure and policies to support your education. Students should check the State Authorization and Professional Licensure material before registering for classes each session for the most up-to-date information. Additional NC-SARA Student Consumer Information can be found here.

Professional Licensure

University of Colorado Denver, comprised of CU Anschutz and CU Denver, offers degree programs that lead to professional licensure with the State of Colorado and may allow graduates to be eligible for licensure in other states. Current and prospective students are strongly encouraged to contact the state’s licensure entity where they intend to practice using the links provided to review all licensure and certification requirements imposed by the state(s) of choice.

This information is provided per U.S. Department of Education - Federal Regulation 34 CFR 668.43(a)(5)(v) and in compliance with the National Council for State Authorization Reciprocity Agreement (NC-SARA) Policy Manual. These disclosures are strictly limited to the university’s determination of whether the degree programs, if successfully completed, would be sufficient to meet the educational licensure or certification requirements in a state. States vary in which professions are required to be licensed and how licensure functions. The terms related to licensure and certification, among others, also vary by state as well. Some states require individuals to complete additional requirements that are unrelated to educational prerequisites. The University cannot provide verification of an individual’s ability to meet licensure or certification requirements unrelated to its educational programming. 

These disclosures do not provide any guarantee that any particular state licensure or certification entity will approve or deny an application. Additionally, these disclosures do not account for changes in state law or regulation that may affect an application for licensure that occurs after these disclosures have been made. Students should check the Professional Licensure material before registering for classes each session for the most up-to-date information.

As a member of NC-SARA, the University is allowed to provide distance learning programs (both online and learning placements) and coursework to students located in states other than Colorado. Membership does not grant reciprocity or exemption from state professional licensing requirements. Licensing requirements in Colorado may not be recognized as sufficient to obtain a license in other states.

Effective July 1, 2024, U.S. federal regulation 34 CFR § 668.14(b)(32)(i) and (ii) requires students to complete an attestation prior to initial enrollment in a program that will require professional licensure or state certification but does not meet the educational requirements for the state or territory where the student is physically located. The attestation serves as a crucial tool to ensure that students engage in the decision-making process with full awareness and consent. For students enrolling in a program that leads to a professional licensure that is required for employment, it is strongly recommended that you work with your advisor and/or department or program throughout your time at the University of Colorado Denver | Anschutz to make sure you complete the educational requirements necessary to sit for the licensing exam and that you are able to identify any other items beyond your education that may be required by the particular state or territory in which you are physically located. You can review the list of professional licensure programs offered and the states/territories where, upon completion of your degree, they would be eligible for the licensure exam, below. Please note, the successful completion of a program at the University of Colorado Denver | Anschutz does not guarantee licensure, certification, or employment in an occupation. The University of Colorado Denver | Anschutz shall not be held liable if a student is unable to qualify for licensure or certification in any jurisdiction.

Additional Information for Veteran and Military populations using VA Benefits

Pursuant to the Department of Veterans Affairs regulation on Modifications of Approval Requirements for Courses Designed to Prepare Individuals for Licensure or Certification, for programs designed to prepare an individual for licensure or certification in a particular field/state, the course [of study] must meet all instructional curriculum licensure requirements of such state.

In the event that a student is enrolled in a licensure program in a state where they will not be able to pursue licensure due to the academics of the program, the student may not use VA funds for said program. Please contact the office of Veteran & Military Student Services with any questions.

CU Anschutz Policies

The U.S. Department of Education requires that certain information be disclosed in a clear, prominent, user-friendly and easily understood manner to enable students to make an informed choice.

Learn about complaint filing and resolution, as well as out-of-state student policies, international student policies, credit transfer, and refund policies below.

Complaint Process

The University encourages students initially to address complaints and grievances relating to academics, consumer protection, or other University policies with the specific individuals or units most directly connected with the issue at hand - unless there are good reasons for not doing so such as a desire to maintain anonymity. Students can file an anonymous complaint through CU EthicsLine. Current University policies and procedures on Student Complaints and Grievances can be found in this guide.  As with all complaints, the student should initiate any grievance matters with the course facilitators, who will attempt to resolve the grievance, in consultation with the department chair, the program director, and the associate dean.

Students located outside of Colorado must first seek resolution with the University by filing a complaint as outlined above. If the student bringing the complaint is not satisfied with the outcome or institutional process, they can file a complaint with the SARA Portal Entity within the Colorado Department of Higher Education. 

Examples of student complaints that are typically brought to the SARA Portal Entity are veracity of recruitment and marketing materials, job placement data, tuition and financial aid information, and course transfer. 

Complaints and appeals involving grades or student conduct violations will not be reviewed by the SARA Portal Entity. Students may also file a complaint with other state agencies.

Students located in California should direct complaints to: 

California Department of Consumer Affairs
Consumer Information Center
1625 North Market Blvd., Suite N-112
Sacramento, California 95834
Telephone: (833) 942-1120
dca@dca.ca.gov

Students located in Washington should direct complaints to:

The Washington Student Achievement Council
https://www.studentcomplaints.wa.gov/hc/en-us
(360) 485-1080
complaints@wsac.wa.gov

If all other avenues provided have been exhausted, unresolved complaints may be filed with the Higher Learning Commission, the University’s regional accreditor.

Higher Learning Commission
230 South LaSalle Street, Suite 7-500
Chicago, IL 60604
Telephone: 800-621-7440
info@hlcommission.org
www.hlcommission.org/

International Students

The University works to provide global access to education, however, several countries will not formally recognize foreign degrees, which may have implications for students who later seek to enroll in other educational programs, or for those who seek employment in another country’s government or employers requiring specific credentials. International students considering an academic program that leads to a professional license should first confirm with the appropriate professional licensing board in the country in which the student intends to work as to whether a degree from the University is recognized when seeking licensure or certification. International students are encouraged to contact the Office of International Affairs with their questions.

Physical Location

Course and program availability vary by state. Admission into a program is granted at the time of initial acceptance into the program and is dependent on program availability in the state where the student is physically located at the time of admission.

If a student moves to a different state after admission to the program, continuation within the program will depend on the availability of the program within the new state where the student is physically present. Relocating could affect a student’s eligibility for professional licensure in that state. Licensure track students are encouraged to contact the appropriate licensing board in your state (or the state where you intend to practice or work) to inquire if the curriculum will satisfy state licensure requirements.

MILITARY PERSONNEL: The state where military personnel are stationed will determine whether they may enroll or continue in an online program.

Transfer of Credits

Thinking of transferring? More information can be found in the academic catalog or please contact your program directly for transfer options.

Refund Policy

Student may submit a tuition appeal under certain circumstances. Please contact your program for details on the process.

Student Bill of Rights

The University of Colorado Denver | University of Colorado Anschutz subscribes to the Student Bill of Rights as defined in 23-1-125 of the Colorado Revised Statutes. The General Assembly finds that students enrolled in public institutions of higher education and students who are accepted to an institution of higher education have the following rights:

1. Students should be able to complete their associate of arts and associate of science degree programs in no more than sixty credit hours or their baccalaureate programs in no more than one hundred twenty credit hours unless there are additional degree requirements recognized by the commission;
2. A student can sign a two-year or four-year graduation agreement that formalizes a plan for that student to obtain a degree in two or four years, unless there are additional degree requirements recognized by the commission;
3. Students have a right to clear and concise information concerning which courses must be completed successfully to complete their degrees;
4. Students have a right to know which courses are transferable among the state public two-year and four-year institutions of higher education;
5. Students, upon completion of core general education courses, regardless of the delivery method, should have those courses satisfy the core course requirements of all Colorado public institutions of higher education;
6. Students have a right to know if courses from one or more public higher education institutions satisfy the students’ degree requirements;
7. A student’s credit for the completion of the core requirements and core courses shall not expire for ten years from the date of initial enrollment and shall be transferrable.
8. Students have a right to transparency of the cost of post secondary education programs, including information on fees, associated expenses, and financial aid in the form of scholarships, grants, and loans;
9. Students have the right to seamless transfer of courses in the guaranteed transfer pathway matrix, transparency in the process for transferring credits, a timely response on applications for transferring credits, and transparency in how and why a credit is accepted or rejected by an institution and how and why a credit is or is not applied toward degree requirements;
10. Students have the right to appeal an institution's failure to accept the student's request for transfer credits; and
11. Students have the right to know what work-related experiences or prior leaning opportunities are awarded postsecondary academic credit at the institution in which the student is enrolled, pursuant to section 23-5-145.5.

Student Immunization Requirements and Compliance

This policy addresses immunization requirements for current and newly enrolled students at the University of Colorado Denver | University of Colorado Anschutz. The State of Colorado has established basic immunization requirements for students at institutions of higher education.

The Joint Commission (TJC), using standards established by the Centers for Disease Control (CDC), additionally mandates that all students in health-care professions whose training includes clinical settings and patient contact must present evidence of immunization for or immunity to an expanded list of communicable diseases. This policy describes the process for ensuring and certifying compliance with basic and expanded immunization requirements at the CU Denver and CU Anschutz campuses.

Refer to Campus Policy 7014A for full policy.

Campus Policy 7014A (PDF)

Student Right to Know and Disclosure Information

As a prospective or continuing student at the University of Colorado Denver | University of Colorado Anschutz you have a right to certain information that the university is required by law to provide. Much of that information is safety related or financial in nature, but other broad categories are included such as graduation rates and the various costs associated with attending CU Denver | CU Anschutz.

Current federal regulations require that institutions of higher education disclose such information and make it readily available to current and prospective students. The Higher Education Opportunity Act of 2008 requires institutions to provide a list of the information to which students are entitled with instructions on who to contact to obtain more information.

Please review your respective campus Student Right to Know webpage for more information.

Denver Campus Student Right to Know website: https://www.ucdenver.edu/student/records/policies/right-to-know   

Anschutz Campus Student Right to Know website: https://www.cuanschutz.edu/student/resources/right-to-know